Sealed bid proposals will be received until 3:00 PM, local time, on Friday, August 1, 2008, at the office of the Elko City Clerk; 1751 College Avenue; Elko, Nevada 89801, for the following:
WEST PRIMARY CLARIFIER PROJECT
Bid proposals received after the above noted time will not be accepted. Bidders mailing their bids assume the risk of late delivery.
Bidding documents, plans, specifications and contract documents can be obtained at the City Clerk's office, 1751 College Avenue, Elko, Nevada 89801.
Bid proposals must be submitted on the prescribed forms and accompanied by security in the amount, form and subject to the conditions listed in the Instructions to Bidders.
Bid proposals will be opened at City Hall immediately after the above deadline with the bid amounts submitted being read aloud by City Staff and interested parties present, if any. All interested parties are invited to be in attendance at the bid opening.
All bids must be submitted in a sealed envelope and legibly marked “West Primary Clarifier Project”. City staff shall thoroughly review all bids proposals for conformance with the contract documents prior to making a written recommendation for award to the Elko City Council.
The award may be made to the lowest responsive and responsible bidder. The lowest responsive and responsible bidder shall be judged on the basis of price, conformance to specifications, bidder's qualifications, conformance to applicable sections of NRS Section 338, and the best interest of the City of Elko. Each of listed factors being considered.
The City Council may formally award the contract to the successful bidder at their regularly scheduled meeting in City Hall on Tuesday, August 12, 2008, after 4:00 PM, local time.
The City of Elko shall reserve the right to accept or reject any and/or all items specified in the bid proposal and further reserve the right to waive any minor technicalities in the preparation of these bidding documents.
Dated this 14th day of July, 2008. City of Elko City Council
Fritz Sawyer
WRF Superintendent
CITY OF ELKO
INVITATION TO BID
NOTICE INVITING SEALED PROPOSALS
AIP Nos. 3-32-0005-30/3-32-0005-34
PWP: EL-2008-255
Notice is hereby given that sealed proposals will be received by the City Clerk, City of Elko, at 1751 College Avenue, Elko, Nevada 89801. All sealed proposals must be received and time recorded prior to 3:00 P.M., Local Time on August 8, 2008 at which time they will be publicly opened and read, for performing work as follows:
ELKO REGIONAL AIRORT ARFF BUILDING
In accordance with the Plans and Specifications, the Project consists of: Constructing a 4,800 square foot building. The project also includes civil site work such as utility installation, driveway construction and associated earthwork. It should be noted that this is the second time the City of Elko has issued a notice inviting sealed proposals for this project. Previously, a notice inviting sealed proposals was issued in April of 2008. All of the previous contract documents used in the first notice inviting sealed proposals, including all front end documents, plans, technical specifications and addendums, are unchanged and shall be used in this notice inviting sealed proposals with the exception of this section.
Contract Documents may be inspected at the following locations:
Print ‘n Copy Center
565 W Silver Street
Elko NV 89801
Reno Builder’s Exchange
634 Ryland Street
Reno, NV 89502
McGraw Hill Construction/Plan Room
1385 West 2200 South, Suite 200
Salt Lake City UT 84119
McGraw Hill Construction/Dodge Plan Center
4082 Chinden Blvd, Suite A
Boise ID 83714
Issuance of additional copies of the Contract Documents with proposal forms will be authorized through Kimley-Horn and Associates, Inc. (KHA) by faxing the following information typed on Company letterhead:
Project Name: Elko Regional Airport ARFF Building
Company Name:
Physical (not mailing) Address:
Telephone No:
FAX No:
Contact Person:
No. of Sets of Documents Requested:
To: Kimley-Horn and Associates, Inc.
Attention: Heath Hildebrandt, P.E.
601 Sierra Rose Drive Ste 202
Reno, NV 89511
Telephone: (775) 787-7552
FAX: (775) 787-1274
Questions regarding the Project should be addressed in writing to:
Heath Hildebrandt, P.E. at the above address.
After sending requests to KHA, a Document Release Form will be faxed to Print ‘n Copy and the contractor shall be notified. After Print ‘n Copy receives the Document Release Form, documents can be purchased for the cost of reproduction and delivery at:
Print ‘n Copy Center
565 W Silver Street
Elko NV 89801
Telephone (775) 738-9200
FAX (775) 738-1181
*** NO REFUND WLL BE MADE FOR THE RETURN OF CONSTRUCTION DOCUMENTS, EITHER BEFORE OF AFTER THE BID OPENING DATE ***
Pursuant to the Statutes §§ 338.020 to 338.090 of the State of Nevada, the Labor Commissioner has established the minimum wage rates and rates of overtime and legal holidays in the locality in which the work is to be performed. Additionally there are Federal requirements for minimum wage rates. The higher of these two shall prevail. Nevada bidder preference Statute NRS §§338.147 is not applicable to the Project.
A Pre-Bid Conference will be held in the Airport Administration Office, 975 Terminal Way, Elko, NV at 11:00 A.M., Local Time on July 24, 2008. There will be an opportunity to check the worksite. All bidders submitting as prime contractors are encouraged to attend.
All proposals or bids shall be accompanied by a cashier's or certified check payable to the order of the City of Elko (Owner) amounting to not-less-than ten percent (10%) of the bid, or by a bond in said amount and payable to said Owner signed by the bidder and a corporate surety. Said check shall be forfeited or said bond shall become payable to said Owner in case the bidder depositing the same does not, within ten (10) days after written notice that the Contract has been awarded to him: (a) enter into a Contract with the Owner, and (b) furnish certificates of insurance, a bond of faithful performance and a payment bond as described in the Contract Documents.
The results of the bidding will be reported by the Owner within 30 days of the bid opening, at which time the Owner may award the Contract to the lowest, responsive, and responsible bidder as so reported; however, said Owner reserves its rights to reject any or all bids and to waive irregularities or informalities in any bid or in the bidding for any reason whatsoever.
No bidder shall withdraw his bid for a period of sixty (60) Calendar Days after the date of the opening thereof.
All bidders and their proposed subcontractors must hold a valid license of a class corresponding to the work to be done as required by the State of Nevada's Contractor's License Law in addition to a City of Elko business license.
This contract will be funded in part by a grant from the Federal Aviation Administration, therefore the requirements of Title 49 CFR Part 26, Participation by Disadvantaged Business Enterprises in Department of Transportation Programs, applies to this contract. The City of Elko encourages DBE participation in this contract.
Additionally, all bidders are responsible for compliance with Federal requirements for preparation and submission of the proposal and the successful bidder shall be responsible for compliance with Federal Requirements in the Contract Agreement. Special notice is hereby given to the following requirements:
- Buy America Preferences (Title 49 United States Code, CHAPTER 501)
- Foreign Trade Restriction: Denial of Public Works Contracts to Suppliers of Goods and Services of Countries that Deny Contracts to Suppliers of Goods and Services of Countries that Deny Procurement Market Access to U.S. Contractors (DOT Regulation 49 CFR PART 30)
- Davis Bacon Act (DOL Regulation 29 CFR Part 5)
- Affirmative Action to Ensure Equal Employment Opportunity (Executive Order 11246 and DOL Regulation 41 CFR PART 60)
- Government-wide Debarment and Suspension and Government-wide Requirements for Drug-free Workplace (DOT Regulation 49 CFR PART 29)
- Standard Federal Equal Employment Opportunity Construction Contract Specifications (41 CFR Part 60.4.3)
- Notice of Requirement for Affirmative Action (41 CFR Part 60-2)
- Certification of Non-Segregated Facilities
CITY OF ELKO
SHANELL OWEN, CMC
CITY CLERK
END OF NOTICE
CITY OF ELKO
INVITATION TO BID
Water Reclamation Facility
Request for Statement of Qualifications
For Professional Engineering Services
10-Year Master Plan Project
The City of Elko is soliciting Statements of Qualifications (SOQs) from qualified and responsive engineering firms for professional engineering services relating to the City Water Reclamation Facility (WRF) 10-Year Master Plan Project. Qualified engineering firms shall be experienced in the design, operation and maintenance, and planning of wastewater plants.
The City of Elko shall select a competent and qualified engineering consultant based on the engineer’s experience and work history on similar projects. The City of Elko reserves the right to “short list” and interview the most qualified firms from whom SOQs were received.
The WRF treats approximately 2.8 to 3.0 MG of wastewater per day with a peak flow of 5.5 MGD. The City’s WRF 10-Year Master Plan was completed and updated in 2002. The Master Plan requires detailed updating since the plan is outdated and has expired.
The selected engineering firm will provide scoping, planning, engineering and design for the 10-Year Master Plan Project. All services rendered shall represent the City’s current and future goals, which comply with all applicable regulations.
The submitted SOQ must include the following:
- Description of your competence, qualifications, and experience related to detailed updating of a 10-Year Master Plan;
- A description of similar 10-Year Master Plan projects that your firm has successfully completed that is similar in nature and size;
- Understanding of the project and task(s) to be performed;
- Recent pertinent projects with the WRF and other similar sized wastewater plants;
- A list of recent projects that demonstrate your firm’s ability to complete a project on or under budget and within schedule;
- A staff of professionals dedicated to this project that are able to accept the additional workload;
- Qualifications and resumes of all key personnel assigned to the project;
- Professional references from past similar projects;
The City of Elko reserves the right to reject any and all statements received in response to this request that are deemed not in the best interest of the City of Elko. All submittals shall be brief and concise, containing no more than thirty (30) pages of material including resumes.
The City will establish a committee to evaluate and rank the submitted SOQs. The highest ranking qualified consultant will be invited to submit a proposal for the project. A scope of work will be provided to the consultant after selection has occurred. Interviews of the top qualified consultants may be held to select a firm. The City of Elko reserves the right to select a consultant from a ranked list without requiring additional proposals being submitted.
Evaluation of the SOQs are as follows:
- Competence and qualifications of engineer to perform the work;
- The experience, capability, and availability of the proposed project manager; engineers, sub-consultants, and staff to complete the proposed project;
- Prior experience and successful performance on similar and pertinent projects; and,
- Reference review.
The City of Elko assumes no obligation in the solicitation of this general statement of qualifications, and all costs for responding to this solicitation shall be borne by the interested firms.
Please note this request is for an SOQ; a detailed cost proposal is not requested. The detailed scope of work and final project cost will be determined through negotiations between the City of Elko and the selected firm.
The City of Elko will evaluate all pertinent information received and will use this information to develop a short list of firms under consideration. The City of Elko will select a qualified firm from those firms submitting statements. If a firm cannot be selected on the basis of the statements of qualifications alone, the short-listed firms may be contacted for additional information, and if warranted, personal interviews.
Questions regarding this SOQ request should be directed in writing by mail, e-mail, or fax to Mr. Fritz-Peter Sawyer, Elko Water Reclamation Superintendent, at:
City of Elko- WRF
1751 College Avenue
Elko, NV 89801
Office: (775)-777-7386
Fax: (775)-777-7388
E-mail: fsawyer@ci.elko.nv.us
One original and three copies of the Statements of Qualifications for Professional Services, Elko WRF 10-Year Master Plan Project shall be received in the City Clerk’s office, at the address listed below, no later than 3:00 p.m. local time on Wednesday, August 20, 2008. Late submittals shall not be opened and/or considered, and shall be returned.
Ms. Shanell Owen, City Clerk
City of Elko
1751 College Avenue
Elko, NV 89801
By
Fritz-Peter Sawyer
WRF Superintendent
